Website Redesign Request for Proposal

Website Redesign Request for Proposal

Summary

Live On The Vine - The Long Island Winterfest - (LITV) is a 6 week mid winter music festival that takes place in Long Island’s unique vineyard tasting rooms, hotels, and other venues on the eastend of Suffolk County, New York. The festival currently maintains a web site at http://www.liwinterfest.com. The organizers of LITV are soliciting proposals from qualified web designers and developers to redesign the site, incorporating new features, an updated interface, and the latest web technologies.

Existing Site - What’s Good and What’s Not

The existing LITV website was designed several years ago and provides solid foundation upon which a new site can be developed. The festival organizers are generally satisfied with the current organization of content on the site. The LITV logo should be retained in the new design with same or similar color scheme. Copy on the site is generally acceptable, with modification to me made by the festival staff as required during the re-design process. The features that are currently missing and/or lacking on the site include photo and video presentation, social media integration, venue map and transportation information, ticket sale integration and presentation of featured performer information. 

Core Scope 

Your proposal for the re-design of the LITV website should include the following:

1. Use of the WordPress CMS/publishing system. The festival organizers have chosen WordPress as the platform for the new site based on its widespread use and popularity. Please describe and demonstrate your WordPress design and development experience, including deployment without relying on a web control panel. The festival organizers place a high value on working with designers and developers that have a good understanding of how the platform functions “under the hood” rather than simply pointing and clicking to achieve goals. Your proposal should include use of the current (non-beta) WordPress release.

2. Integration of the current LITV logo and the current color scheme of the existing site. Your design proposal should incorporate the current festival logo and should be based on the color scheme of the current site or a or slightly varied color scheme.

Site Schedule
The new LITV site should be launched by apprx. August 22, 2014. Your proposal should include provisions to meet this launch date.

Proposal Requirements and General Information
 This RFP is dated May 2, 2014. 
 Proposals are due no later than 12:00pm EST, June 27, 2014 via email to events@eastendarts.org. 
 The completion and delivery dates of the project and its’ phases will be mutually agreed upon prior to signing a contract. 
 All proposals must contain the signature of a duly authorized officer or agent of the company submitting the proposal.
 The price you quote should be inclusive. If your price excludes certain fees or charges, please provide a detailed list of excluded fees with a complete explanation of the nature of those fees.
 Proposals should include pricing clearly differentiating between core scope items and optional scope items.
 Please indicate on your proposal if you are a MWOB

Source: http://www.liwinterfest.com/liwinterfest/images/LITV-RFP.pdf

REQUEST FOR PROPOSALS Website Design and Implementation

REQUEST FOR PROPOSALS Website Design and Implementation

Date: 05/02/2014
Contact: Tom Doyle
Technology Teacher
Telephone: (860) 228-9493
Email: tdoyle@hwporter.org

PROPOSAL CALENDAR
RFP Advertised : 05/02/2014
RFP Issued : 05/02/2014
RFP Closing : 05/16/2014
Interviews/Presentations : 05/28/2014
Contract Award : 06/06/2014
Project Start : 06/09/2014
 
SCOPE OF SERVICES
Overview
Horace Porter School is seeking the services of a qualified firm in the dynamic, engaging website redesign of the school’s existing website to provide easy access to information for parents, student, teachers and citizens. The updated website will encompass Horace Porter School’s current goals to promote and market the superior quality education and services provided. The redesigned website must be user-friendly, intuitive, informative, and mobile-friendly.

Goals
A. Redesign the website with a new look and feel that reflects the School’s strengths.
B. Modern and visually appealing aesthetics.
C. Improved website information architecture to provide easy navigation and accessibility of the site to services, information and activities.
D. A design architecture that will allow for easy accommodation of new pages and features.
E. Responsive design for mobile/tablet flexibility at all resolution scales.
F. Integration to third party tools, including Pearson PowerSchool.
G. Ability to better market and promote values, educational benefits and services provided by Horace Porter School.
 
Services Provided by the Vendor

Website Design
The vendor shall redesign the Horace Porter School’s current website, http://porterschool.org/ as outlined as follows:

1. Redesigning the website with a new aesthetic that reflects the School’s strengths.
2. All pages must be consistent, look professional, and enhance the image of the School.
3. Improve the website information architecture to provide easy navigation and accessibility of the site to services, information, and activities.
4. A technical architecture that will allow for easy accommodation of new pages and features, in addition to future sub-sites.
5. Develop a responsive design for mobile/tablet flexibility.
6. Usage of Search Engine Optimization (SEO) techniques.
7. Password protected pages for internal staff pages.
8. Alerts banners for easy notifications to the public.
9. Functionality for E-notifications via text or email.
10. Ensure that the website will operate effectively on all web browser platforms (Internet Explorer 9+, Firefox, Chrome, Safari, etc.).
11. Ensure that website uses latest Security technologies to prevent compromise.
12. Compliance with ADA/508 Federal Standards.
13. Must have integrated calendar functionality for multiple calendars.
14. Must have multiple directories.
15. Ability to have integrated/fillable forms. Preference to be able to upload data into PowerSchool.
16. Ability to create or generate reports on system data.
17. Ability to have a standard feature blog.

Vendor should include any alternative or innovative solutions which are not listed, but would benefit this project.

Training
The Vendor shall be responsible for training designated school employees on how to use the solution so that staff is fluent on how to use and maintain the applicable software. Training may take place on-site at a mutually agreed upon location, or may be offered via online format. At a minimum, the vendor must provide two (2) days of four (4) hour training. Separate training classes should include: 

=> System Administrators: Up to 5 

=> Teachers/Staff: Up to 60
 
In addition, availability of training videos for ongoing support and future staff is desired.
 
Hosting and Support
 
Vendor will supply annual hosting and maintenance of site. Support should include unlimited telephone support during business hours with escalation response depending on the isssues.

Source: http://www.porterschool.org/RFP%20Web%20Redesign%20Columbia.pdf