Website Design: Request for Proposal - June 2013
The Lincolnwood Public Library District is seeking proposals from qualified firms to create a new website for the library.
Deadlines
Library issues RFP May 24, 2013
Deadline for questions June 7, 2013
Deadline for submitting proposals June 21, 2013
Library completes RFP evaluation July 5, 2013
Interview process of candidates July 15-July 31, 2013
Present to Board August 15, 2013
Conclusion of contract and signing September 2, 2013
Summary
The library’s current website (http://www.lincolnwoodlibrary.org), built using Adobe
Dreamweaver utilizing library and template modules, is largely static. The homepage is heavily graphic and does not have adequate space for announcements and other fresh content updates. The library is looking for a design that is clean and easy to navigate. Approximately two-thirds of the content of the current website will be retained and the new site will be maintained by the in-house webmaster. All proposals must be based on using a web accessible Content Management System and using a theme that has been especially designed for the Lincolnwood Public Library District. We are seriously considering using WordPress as our CMS.
Target Audience
The target audience includes Lincolnwood residents of all ages that are regular library users and non-users but especially residents who may not physically come to the library building.
Lincolnwood Demographic Information
Project Requirements
Sites We Like
Carnegie Library of Pittsburgh http://www.carnegielibrary.org/
Itasca Community College Library http://www.itascalibrary.org/
=> Clean, simple look, white background with soothing color scheme – easy on eyes
=> Great box with rotating News & Updates with options: Adults, Youth, and All
=> Prominent large buttons for Sign Up for library card, Donations, etc.
=> Would be better if there was a search box for the catalog on the top of front page
Oak Park Public Library http://oppl.org/Lincolnwood
Clean, modern design
Menus at top
Slideshow of events, news, etc.
The information is divided into sections, i.e. Catalog, Current Happenings, New Arrivals
Salt Lake City Public Library http://www.slcpl.lib.ut.us/
Clean, modern design
Easy to navigate through the drop down menus
Slideshow is a little too big
Catalog search is always in header
Scottsdale Public Library http://www.scottsdalelibrary.org/
Drop down menus are like separate pages packed with a ton of information
No scrolling necessary
What’s New? Section with bookshelf of new items-links to catalog page
Wilmette Public Library http://www.wilmette.lib.il.us/
Clean, contemporary look
Easy-to-read drop down menus
Contact information and hours part of the header
Catalog Search, My Account, and Upcoming Events in prominent location
Slideshow highlighting library services
Proposals Requirements
Submissions that do not include each of the six requirements listed below will not be considered.
1. Reference information for at least 3 clients including their active websites
2. A description of your experience in producing sites for library, non-profit, and/or
community-focused projects
3. An overview of your development process
4. A proposed timeline
5. An introduction to your team and their qualifications and details on the portions of the
project you may outsource
6. An outline of pricing and total cost of this project
Selection Criteria
Selection criteria will include, but not be limited to the following:
Vendor selection will be brought before the library’s Board of Trustees for review and approval on August 15, 2013. The board reserves the right to reject any and all proposal(s) for any reason.
Disclaimer
This Request for Proposals (RFP) is not an offer to purchase. The RFP is solely a request for
expressions of interest and statements of qualifications. It is not an invitation for tenders, an offer to contract, or an invitation for offers capable of acceptance to create a contract. No contractual or other legal obligations or relations between the Library and any other person can or will be created here under. The Library assumes no financial responsibility for the cost of preparation of proposals by respondents nor does it make any commitment to enter into a contract for service based on responses to this RFP.
Timeline
Please submit your proposal via email on or before 6:00pm CST on June 7, 2013 to:
Annica Glenn at aglenn@lincolnwoodlibrary.org AND cc’d to Su Bochenski at
sbochenski@lincolnwoodlibrary.org
All submissions will be acknowledged within 2 business days of receipt. If you do not receive an acknowledgement, please contact Annica Glenn at 847.677.5277.
Submission Details
Library issues RFP May 24, 2013
Deadline for questions June 7, 2013
Deadline for submitting proposals June 21, 2013
Library completes RFP evaluation July 5, 2013
Interview process of candidates July 15-July 31, 2013
Present to Board August 15, 2013
Conclusion of contract and signing September 2, 2013
If a vendor has any questions about the contents of this RFP, or about any matters relating to it, the question must be directed in writing to Webmaster Annica Glenn via email at
aglenn@lincolnwoodlibrary.org. All questions will be responded to promptly via email.
Source: http://www.lincolnwoodlibrary.org/pdf/website-RFP-2013.pdf
The Lincolnwood Public Library District is seeking proposals from qualified firms to create a new website for the library.
Deadlines
Library issues RFP May 24, 2013
Deadline for questions June 7, 2013
Deadline for submitting proposals June 21, 2013
Library completes RFP evaluation July 5, 2013
Interview process of candidates July 15-July 31, 2013
Present to Board August 15, 2013
Conclusion of contract and signing September 2, 2013
Summary
The library’s current website (http://www.lincolnwoodlibrary.org), built using Adobe
Dreamweaver utilizing library and template modules, is largely static. The homepage is heavily graphic and does not have adequate space for announcements and other fresh content updates. The library is looking for a design that is clean and easy to navigate. Approximately two-thirds of the content of the current website will be retained and the new site will be maintained by the in-house webmaster. All proposals must be based on using a web accessible Content Management System and using a theme that has been especially designed for the Lincolnwood Public Library District. We are seriously considering using WordPress as our CMS.
Target Audience
The target audience includes Lincolnwood residents of all ages that are regular library users and non-users but especially residents who may not physically come to the library building.
Lincolnwood Demographic Information
- Individuals between 0 to 19 years old -- 24.4% of population
- Individuals between 20 to 54 years old -- 39.3% of population
- Individuals over 55 years old -- 36.3% of population
- Approximately 55% of residents age 5 and older use a foreign language for communication at home
- Significant European ethnic groups, primarily: Greek, German, Polish, Russian
- Asian ethnicities comprise a full 26.6 % of the population and include significant numbers of Asian Indian, Korean, Filipino and Chinese
Project Requirements
- Clean, contemporary design with a short page and/or limited scrolling
- Intuitive navigation with a site structure that does not require multiple clicks to reach desired page
- Detailed menus with hover-over options (no Flash plug-in necessary)
- Display equally well in all browsers (Chrome, IE, Firefox, Opera, and Safari)
- Incorporate library’s location, hours, and catalog search in the header
- Give prominence to My Account, online resources, downloadable books, and upcoming events
- Incorporate dynamic data feeds to display upcoming events, as well as item information from our catalog, and blog posts, etc., giving staff the ability to easily post library news or promote library services on the homepage
- Teen and children’s pages should fit in with overall design yet have their own look
- Be compliant with Section 508 of the Rehabilitation Act Amendments
- Incorporate Responsive Web Design, allowing good functionality of website on desktop computers to mobile phones
- Provide training for key staff in updating and maintenance of website
- Options to translate the page into foreign languages
- Staff intranet section that is password protected and not visible or searchable by the public
- Consulting support for optimal hosting options and statistics gathering
Sites We Like
Carnegie Library of Pittsburgh http://www.carnegielibrary.org/
- Short page requiring little scrolling
- Good emphasis on the essentials on first page: Catalog, My Account, and Databases
Itasca Community College Library http://www.itascalibrary.org/
=> Clean, simple look, white background with soothing color scheme – easy on eyes
=> Great box with rotating News & Updates with options: Adults, Youth, and All
=> Prominent large buttons for Sign Up for library card, Donations, etc.
=> Would be better if there was a search box for the catalog on the top of front page
Oak Park Public Library http://oppl.org/Lincolnwood
Clean, modern design
Menus at top
Slideshow of events, news, etc.
The information is divided into sections, i.e. Catalog, Current Happenings, New Arrivals
Salt Lake City Public Library http://www.slcpl.lib.ut.us/
Clean, modern design
Easy to navigate through the drop down menus
Slideshow is a little too big
Catalog search is always in header
Scottsdale Public Library http://www.scottsdalelibrary.org/
Drop down menus are like separate pages packed with a ton of information
No scrolling necessary
What’s New? Section with bookshelf of new items-links to catalog page
Wilmette Public Library http://www.wilmette.lib.il.us/
Clean, contemporary look
Easy-to-read drop down menus
Contact information and hours part of the header
Catalog Search, My Account, and Upcoming Events in prominent location
Slideshow highlighting library services
Proposals Requirements
Submissions that do not include each of the six requirements listed below will not be considered.
1. Reference information for at least 3 clients including their active websites
2. A description of your experience in producing sites for library, non-profit, and/or
community-focused projects
3. An overview of your development process
4. A proposed timeline
5. An introduction to your team and their qualifications and details on the portions of the
project you may outsource
6. An outline of pricing and total cost of this project
Selection Criteria
Selection criteria will include, but not be limited to the following:
- Quality of portfolio of projects (attractiveness of design, function, and accessibility in provided website design examples)
- Understanding of modern trends in design and development (HTML5, CSS3, Responsive Web Design)
- Understanding of web standards and usability
- Experience with CMS’s, particularly WordPress, and customization of themes
- References from previous clients
- Cost
Vendor selection will be brought before the library’s Board of Trustees for review and approval on August 15, 2013. The board reserves the right to reject any and all proposal(s) for any reason.
Disclaimer
This Request for Proposals (RFP) is not an offer to purchase. The RFP is solely a request for
expressions of interest and statements of qualifications. It is not an invitation for tenders, an offer to contract, or an invitation for offers capable of acceptance to create a contract. No contractual or other legal obligations or relations between the Library and any other person can or will be created here under. The Library assumes no financial responsibility for the cost of preparation of proposals by respondents nor does it make any commitment to enter into a contract for service based on responses to this RFP.
Timeline
Please submit your proposal via email on or before 6:00pm CST on June 7, 2013 to:
Annica Glenn at aglenn@lincolnwoodlibrary.org AND cc’d to Su Bochenski at
sbochenski@lincolnwoodlibrary.org
All submissions will be acknowledged within 2 business days of receipt. If you do not receive an acknowledgement, please contact Annica Glenn at 847.677.5277.
Submission Details
Library issues RFP May 24, 2013
Deadline for questions June 7, 2013
Deadline for submitting proposals June 21, 2013
Library completes RFP evaluation July 5, 2013
Interview process of candidates July 15-July 31, 2013
Present to Board August 15, 2013
Conclusion of contract and signing September 2, 2013
If a vendor has any questions about the contents of this RFP, or about any matters relating to it, the question must be directed in writing to Webmaster Annica Glenn via email at
aglenn@lincolnwoodlibrary.org. All questions will be responded to promptly via email.
Source: http://www.lincolnwoodlibrary.org/pdf/website-RFP-2013.pdf