GIS Colorado Request for Proposals – Website Development and Maintenance
RFP Issued: September 13, 2013
Proposals Due: November 4, 2013 by 5pm Mountain Time
Contact Information: admin@giscolorado.com with the Subject being “GISCO Website RFP”
DESCRIPTION
GIS Colorado is a non-profit organization represented by members of the GIS community throughout Colorado. The organization started as a group of GIS professionals wishing to help each other to better use GIS technology. With the rapid growth of GIS nationwide, Colorado’s GIS community has exploded. Therefore, GIS Colorado has grown to do much more. Besides maintaining a resource directory of GIS users throughout the state, we also host a very popular listserv where GIS professionals can ask thousands of users for assistance or advice. And, GIS Colorado acts as a unified industry advocate for GIS at the state and federal levels. Our current website is http://giscolorado.com/
GIS Colorado is in need of a website redesign that can support the organization and our members. It must be able to be managed by a non-profit volunteer organization over the years. The previous website was created in Joomla which the organization was not able to manage effectively and was shut down. The new website must be easier to manage with limited and rotating staff and be able to support the essential components listed in Section 2.
REQUIREMENTS
A. Essential Functionality
1) Permissions
a) It is important the site has different levels of permission. Some are set and some will have to be customized based on the functionality needed.
b) Multiple permissions levels
i) Administrator (multiple accounts to be set as Administrators)
ii) Paid Member
iii) Public
iv) Custom Level based on functionality (can post/edit articles, job board, calendar, meeting minutes, etc.)
2) User Management
a) It is important that a member be able to create a login and manage their account. This includes the following:
i) Edit/Change their contact information.
ii) Pay yearly membership with PayPal after signing in.
iii) Administrators being able to add information to their account such as membership status, last paid date, etc.
3) Pages/Menus
All content can be created and edited by administrators. Essential pages are below, but additional pages will need to be added or removed at any time.
a) Front Page
i) The front page is the starting point for finding information about the organization and the content on the web site. At a minimum it must include the following:
ii) GIS Colorado Logo
iii) Navigation menus (customized/added/removed by administrators)
iv) Articles and announcements (as posted by administrators)
v) Login to the website for administrators and members
b) Meeting Minutes
i) An area where Administrators can post GIS Colorado meeting minutes as PDF files and users can view the minutes.
c) Presentations
i) An area where Administrators can post summaries and agendas for meetings.
ii) Attach user presentations (PPTs, PDFs, etc. ) for each meeting.
d) An area on the website to store Board of Director related files and documents that are managed and viewed by Administrators only (upload, view, and delete files.)
e) Calendar
i) Paid members and Administrators can post an event without any approval
ii) Free members can post an event but it will have to approved by Administrator (email sent to Administrators for notification)
f) Jobs board
i) Paid members and Administrators can post an event without any approval
ii) Free members can post an event but it will have to approved by Administrator (email sent to Administrators for notification)
g) Resource Directory
i) Allow free members to create a profile and share their organization and contact information with others.
ii) Allow paid members to choose to share specific information already created in their profile (see #3) with the public.
For more information about the RFP, Please visit: http://rmr.asprs.org/gis-colorado-request-for-proposals-website-development-and-maintenance/
RFP Issued: September 13, 2013
Proposals Due: November 4, 2013 by 5pm Mountain Time
Contact Information: admin@giscolorado.com with the Subject being “GISCO Website RFP”
DESCRIPTION
GIS Colorado is a non-profit organization represented by members of the GIS community throughout Colorado. The organization started as a group of GIS professionals wishing to help each other to better use GIS technology. With the rapid growth of GIS nationwide, Colorado’s GIS community has exploded. Therefore, GIS Colorado has grown to do much more. Besides maintaining a resource directory of GIS users throughout the state, we also host a very popular listserv where GIS professionals can ask thousands of users for assistance or advice. And, GIS Colorado acts as a unified industry advocate for GIS at the state and federal levels. Our current website is http://giscolorado.com/
GIS Colorado is in need of a website redesign that can support the organization and our members. It must be able to be managed by a non-profit volunteer organization over the years. The previous website was created in Joomla which the organization was not able to manage effectively and was shut down. The new website must be easier to manage with limited and rotating staff and be able to support the essential components listed in Section 2.
REQUIREMENTS
A. Essential Functionality
1) Permissions
a) It is important the site has different levels of permission. Some are set and some will have to be customized based on the functionality needed.
b) Multiple permissions levels
i) Administrator (multiple accounts to be set as Administrators)
ii) Paid Member
iii) Public
iv) Custom Level based on functionality (can post/edit articles, job board, calendar, meeting minutes, etc.)
2) User Management
a) It is important that a member be able to create a login and manage their account. This includes the following:
i) Edit/Change their contact information.
ii) Pay yearly membership with PayPal after signing in.
iii) Administrators being able to add information to their account such as membership status, last paid date, etc.
3) Pages/Menus
All content can be created and edited by administrators. Essential pages are below, but additional pages will need to be added or removed at any time.
a) Front Page
i) The front page is the starting point for finding information about the organization and the content on the web site. At a minimum it must include the following:
ii) GIS Colorado Logo
iii) Navigation menus (customized/added/removed by administrators)
iv) Articles and announcements (as posted by administrators)
v) Login to the website for administrators and members
b) Meeting Minutes
i) An area where Administrators can post GIS Colorado meeting minutes as PDF files and users can view the minutes.
c) Presentations
i) An area where Administrators can post summaries and agendas for meetings.
ii) Attach user presentations (PPTs, PDFs, etc. ) for each meeting.
d) An area on the website to store Board of Director related files and documents that are managed and viewed by Administrators only (upload, view, and delete files.)
e) Calendar
i) Paid members and Administrators can post an event without any approval
ii) Free members can post an event but it will have to approved by Administrator (email sent to Administrators for notification)
f) Jobs board
i) Paid members and Administrators can post an event without any approval
ii) Free members can post an event but it will have to approved by Administrator (email sent to Administrators for notification)
g) Resource Directory
i) Allow free members to create a profile and share their organization and contact information with others.
ii) Allow paid members to choose to share specific information already created in their profile (see #3) with the public.
For more information about the RFP, Please visit: http://rmr.asprs.org/gis-colorado-request-for-proposals-website-development-and-maintenance/
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